(855) 435-6388

Helmet Tracker

Sports Equipment Operations Management Software and Services


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How it works.

Six years ago we created an online technology application to track football helmets and shoulder pads; we have now expanded its capabilities to help college equipment managers (like yourself) track orders and equipment for all of your school's sports. You can also manage all of your personnel profiles in a single location. We have built a powerful tool to provide the information you need when you need it most.

We don't limit your access, count the number of computers you use, or regulate the number of departments and sports you support. It's that simple.

Helmet Tracker gives you real-time visibility of your equipment orders before they arrive. We go beyond just importing your order spreadsheet; we integrate Helmet Tracker directly with your vendor's system. No need to manually track orders and reenter your inventory; we streamline your entire receiving process. Unloading a truck has never been so easy.

No more clipboards, unruly spreadsheets, piles of boxes, or lost gear. Helmet Tracker offers you the freedom and peace of mind you can only realize when your stuff and staff are where they are supposed to be, and you know it. We know, people depend on you.

“With Helmet Tracker we know where our helmets are, who has worn it in the past, and when it was reconditioned.”
- Dale Holste, Head Equipment Manager, Boise State University

Software Applications and Services

Working with many teams over the years, we have learned not every equipment room is the same. We help youth leagues get their equipment returned, schools manage their equipment beyond a spreadsheet, and colleges manage everything, including their student equipment managers.

We offer several different flavors of equipment management and inventory solutions to meet your needs.


Designed for leagues, schools, and small colleges. Rich with functionality needed to improve your equipment management capabilities and eliminate those cumbersome spreadsheets. Save time and money with efficient checkin and returns.


Designed and built for colleges that need to effectively manage lots of equipment, many sports, and big equipment teams. We handle everything from order entry to check-out. Never worry again about audits, compliance, and taxes.


Focuses primarly on gameday tracking. This version gives each NFL club the ablity to track helmets, shoulder pads, cleats, and their respective parts.


Helping reconditioners track helmets through their reconditioning process. Drives efficiencies within their order workflows.
"The Athletic Equipment Managers Association used Event Tracker for our National Convention last year in Atlanta, GA. The support was outstanding in monitoring our members' attendance at our workshops and the program saved us long hours downloading the data into our membership records. We were also able to get immediate feedback on the number of attendees at each session, as well as registration numbers during the entire process. We had over 500 attendees at the Convention and Event Tracker made the scanning process simple and efficient"
- Sam Trusner, AEMA

Contact us to learn more

How We Work

Helmet Tracker will tailor fit our application for your needs. Unlike typical off-the-shelf software, we never want to be considered a glorified spreadsheet.  Along the way, we learned that it’s not about where you store your equipment information but how you get your work done. Here’s how we work.

Step 1 – DEFINE

We listen to you to see how you and your team work. We want to get a clear understanding of your requirements, work process, equipment, athletes, work environment, staffing roles, and responsibilities.

We also aim to understand your vision and future plans for your equipment room. From there, we map your requirements to our capabilities, identify the gaps, and work with you build the right plan.

Step 2 – IMPLEMENT

We start with aligning Helmet Tracker to your specifications, then add capabilities as needed.

Then, information about your equipment, athletes, coaches, staff, and vendors can be loaded into the system and we provide your team quick and simple training.

You’ll want to tag the equipment you want to track and prepare to go live.

STEP 3 – GO LIVE

Going live is the easiest part of our technology implementation.

We can go live with as much or as little as you are comfortable with. Our technology and software are designed to grow with you.

You are ready for Step 4, the step that determines your success. Many skip this step. We don’t.

STEP 4 – GET BETTER

Change happens. It isn’t always easy.

We are committed to continuing support as you grow and change. We help you get better organized and improve your team’s productivity and equipment management.

Our experience tells it all about getting better each day.

STEP 5 – LIVE SUPPORT

We provide live support.  We have been known to go above and beyond in providing exceptional customer service. We love the fact we are on a first name basis with all of our customers, and we have some pretty big and demanding customers.

Everyone knows providing just email support does not work in today’s fast-paced world of athletics. It’s important you know that we’ll always have your back and will do everything in our power to help you succeed.

“The one thing I like most is that Helmet Tracker is customizable. We can tweak it ourselves or Helmet Tracker takes care of it for us. Helmet Tracker asked us how we wanted it to work and what we wanted to display, and then provided for us what we asked for.”
- Jake Kaarto, Operations Manager, Xenith.

About Us

Helmet Tracker joins together coaches, former players, industry leaders, and parents. We search for and apply ways to use technology so coaches and equipment managers can do their jobs more effectively.



Learn More
Helmet Tracker LLC.,
15007 B W 95th Street Lenexa, KS 66215
(855) 435-6388
Sales@HelmetTracker.com